Interview Scheduling Software: Best 5 Picks for 2024

Summary: Do you want to know the top 5 picks for interviewing software for the year 2024? If yes, you have reached the correct website. In this blog, we will learn basics like interview scheduling software, its benefits, things to consider before buying one, and the top 5 picks. So scroll down and read further.


Interview scheduling software can be a blessing in disguise for recruiters. The interview process is one of the most crucial activities that a company conducts. But, it takes a lot of time and energy from the recruiter. Thanks to the interview scheduling tools, this process can be automated. 

The recruiter can automate the entire interviewing process with the help of this software. Thus, the recruiter only needs to integrate his work calendar with the software. Do you want to know more about interview scheduling software? Worry not! Stay tuned and read further to understand what an interview scheduling tool is.

What is an interview scheduling software?

Scheduling software is a tool made for recruiters to ease the entire interviewing process. Thus, this software automates the clerical work related to the interview process, like sending email confirmations, scheduling assessment before interview, enquiring regarding desired slots, matching the calendars of the teammates, and so on. This helps the recruiter to concentrate on other necessary things. 

So, with the meaning being clear, let us look at the benefits of this software.

What are the benefits of an Interview scheduling tool?

Many think that investing in interview scheduling software is a dead investment. But that is not true at all. These tools offer a wide range of benefits and help all the parties involved in the interview efficiently. These benefits are:

  • Saves time 

An interview scheduling software helps to automate every step involved in interview sessions. So, the software sends invitations, communicates with the candidates, and finds suitable timings. This saves the valuable time of not only the recruiter but also the candidate. Did you know that over 51% of the recruiters have said to save 2 to 10 hours weekly? Now that’s great, isn’t it?  

  • Addresses scheduling issues

This software integrates with the calendars of the team members on the software. Using this, it shows the availability of the team members and arranges the interview accordingly. This helps in reducing schedule conflicts. Also, it integrates the candidate’s calendar, allowing the team to see their availability. Many software also suggest the perfect time. 

  • Reminders

The recruiters can get pretty busy and driven away with the work, and the thought of interviews can skip from their minds. Thus, the interview scheduling software provides automated reminders to the candidates and the recruiter on and before the scheduled interview. This reduces the possibility of no-shows and helps to maintain punctuality. 

  • Integrations

Integration with other software plays an important role in a smooth interview process. Hence, this software is integrated with an applicant tracking system to manage the candidates and interviews better. It integrates with the ATS with ease. So, the recruiter can conduct the hiring and interviewing process in a row and work efficiently. 

  • Better candidate experience 

The scheduling software communicates with the candidate at every step. This helps to involve candidates in the hiring process. The candidate feels involved, which in turn helps build a better image of the company. So, even if the candidate is not selected, they have a basic good image of the company.                                    

So, this is how interview scheduling software assists recruiters in their day-to-day hiring needs. But how to choose the right one out of so many available options in the market? What are the factors to look for? Let us have some insights on the same in the following section below.

How to choose an interview scheduling software? 

Choosing that one perfect fit for interview scheduling software can be a tedious yet confusing task. Worry not! Here are the things that you should consider while choosing software:

  • Integration capacity with the ATS

Integration ensures that the candidate data is transferred easily. For this purpose, many questions are cut short while a recruiter takes an aptitude test for job interview. The interview software would be able to do this if it can integrate well with all other softwares and applications, such as ATS. 

  • User-friendliness

The simple interface cuts down on the time taken by a recruiter to train his or her candidates. Additionally, difficult interfaces can influence the availability of software. Hence, you should choose software that is simple to use as well as understandable for our employees. 

  • Customization 

Always look for an interview scheduling software that provides maximum customization. Every company has different needs. A one-size-fits-all approach will not work here. The recruiter should be able to customize the software according to the candidate flow, team members, and type of interviews. 

  • Budget

If you are investing in software for interview scheduling, do not forget to compare various software and select the one suitable for you. The costs differ from each other, and so might the features. Understand your needs and the features you want and invest accordingly. 

  • Integration with your calendar 

This is one of the most crucial aspects of interview scheduling software, as without this feature, your interview process will collide. Imagine you invest in software that cannot integrate with your work calendar. So, eventually, you will have to work yourself on looking for empty slots for scheduling interviews, which can take a lot of time. 

  • Reviews

Reviews are as good as report cards for the software. Many users leave their valuable reviews and ratings regarding the software on various platforms. It is best to read the reviews and understand the pitfalls and positive sides of the software. Thus, reviews give the recruiter an overall idea of the software and help in making a good choice.

Thus, these are the things to consider before you choose software for scheduling interviews. Next, let us go ahead to the list of the best five interview scheduling softwares.

Which are the top 5 interview scheduling softwares? 

We have brought you the best picks in interview scheduling software for the year 2024. So, you can choose any one of the following and ease your interview process. They are: 

1. Pitch N Hire 

One of the best platforms that offer great interviewing features is Pitch N Hire. It is credited as the leading ATS company in this industry, trusted by thousands of SBMs across countries. Additionally, it is free to start and includes aptitude test for job interviews, video interviews, MCQs (Multiple-Choice Questions), candidate scorecards, and feedback. In general, it is an excellent solution to all the recruiter’s interview needs.

2. PyjamaHR

Another is PyjamaHR, which helps to straighten up the whole hiring and recruiting process. It assists in making the interview and appointment scheduling process simple, hence giving each candidate unique time slots. Unique Interview details can be auto-mailed to the candidate. It is beneficial to start-up companies, as well as established organizations.

3. Calendly

Calendly, other interview scheduling software on our list schedules meetings without the need to exchange emails. This helps the company to inform their availability preferences and takes it from there. Calendly links can be sent through emails by organizations or placed on the organization’s website. It’s also easy to add to your calendar and works well with Google, Outlook, Office 365, etc.

4. Vidcruiter

Vidcruiter interview scheduling helps to automate the interview scheduling by allowing candidates to book an interview upon selecting a time you had set on your calendar. Thereafter, it notifies everyone who is involved of the date and time. This saves one from making several calls and emails to agree on the right date.

5. Setmore

Setmore is the last automated interview scheduling software on our list that enables candidates to self-schedule interviews and distribute availability online, streamlining scheduling. It eliminates the need for back-and-forth interview scheduling and enables automated email confirmations and reminders for each booking. For every booked, rescheduled, or canceled interview, the calendar updates.


Using interview scheduling software can be a major game-changer for the recruiters. It can be more effective if paired with applicant tracking software like Pitch N Hire ATS. What’s even better is that Pitch N Hire also offers an interview scheduling model that is specially crafted while taking care of the user’s needs.

Frequently Asked Questions 

Q1. What is the assessment interview process?
Ans. An assessment interview process is where the recruiter evaluates your abilities and skills based on the core skill requirement of the job. They check your compatibility with the job vacancy.

Q2. How do I pass an interview assessment test?
Ans. To pass an assessment before interview test, you should research the job role in depth and prepare for it accordingly. Be careful about the context in which you are answering and answer the questions sensibly.

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